Privacy Policy

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 This Privacy Policy governs your use of the websites (collectively referred to as the "Website") operated by BIARGS 2024, UK not-for-profit organisation, hereafter referred to as "BIARGS".

The "Website" encompasses the BIARGS website (www.biargs2024.co.uk), sub-websites, and any online platforms used by BIARGS that may require your personal data.

At BIARGS, we value your privacy and are committed to safeguarding the confidentiality of your personal information. This policy elucidates how BIARGS collects and utilises information from Members, customers, and site visitors, while ensuring the protection of your privacy.

This policy pertains to personal information held about individuals and does not extend to information BIARGS holds about companies and other organisations. It complements any specific policies pertaining to products or services and does not supersede the BIARGS terms and conditions governing the use of the BIARGS2024 Website.

BIARGS reserves the right to amend this privacy policy at its sole discretion, with details of amendments published on the BIARGS Website. Such amendments become effective upon posting.

As the sole owner of the Website, BIARGS is responsible for any information collected through it. We adhere to the following standards:

• To collect and use only the minimum information necessary for delivering high-quality service, administering our business, and informing you about BIARGS products and services.
• To protect the information shared by our visitors, maintaining robust standards of security and confidentiality.
• To uphold individuals' rights to access collected personal data as outlined in the European Data Protection Rule.
• To enforce privacy standards on any organisation retained or engaged to provide support services to us.
• To maintain visitor files, if any, complete, up-to-date, and accurate.

Certain Website features may necessitate user registration and authorisation from BIARGS. Whether you are an individual or a commercial entity, obtaining authorisation requires providing specific information about yourself or your business. Upon authorisation as a registered user, you will receive a customer identification number and select a unique username and password.

You may typically change your password and personal data submitted to us. However, submitting information does not guarantee authorisation. Failure to grant authorisation may result in the retention of submitted information solely for communication regarding your application or audit purposes, as required by law.

If you submit information on others' behalf, you attest to having their permission, agreement, and full authorisation. We reserve the right to request evidence of your authority and to contact the individuals concerned for verification purposes.

How BIARGS Collects Personal Information

BIARGS is a professional association engaged in various activities in gynaecological oncology, including:

• Provision of Membership Services
• Collection and dissemination of scientific information
• Provision of Educational Products and Services

Personal information received by BIARGS originates from individuals themselves or third parties acting on their behalf. BIARGS collects personal information through various means, including:

• Registration or update of personal details
• Submission of personal details via electronic or paper forms for BIARGS products or services
• Submission of proposals or content for scientific sessions at BIARGS organised events
• Application for BIARGS membership or affiliate membership through an affiliate Society
• Subscription to BIARGS newsletters or electronic communications
• Participation in surveys, questionnaires, or similar activities

Types of Personal Information Collected by BIARGS

Mandatory Personal Information:

• Title
• First Name(s)
• Last Name(s)
• Full Postal Address (institution)
• Email address
• Birth date

Optional Personal Information may be requested to aid identification or understand user profiles for better service provision.

Credit Card Information:

Credit card details, collected during specific transactions, are used solely for those transactions and not retained for future use. BIARGS ensures the secure storage of such information to prevent unauthorised access.

Email Address Information:

Your email address is mandatory for using BIARGS electronic services. Each email address must be unique, and sharing addresses is prohibited to ensure privacy and security. BIARGS may use your email address for communication regarding membership or event attendance.

Data Security:

BIARGS employs industry-standard security measures, such as Secure Sockets Layer (SSL), to encrypt sensitive information transmission between users and our website. Despite our efforts, risks of unauthorised access or interception remain, for which BIARGS cannot be held liable.

For any queries regarding personal information held by BIARGS or to request access to such information, contact info@biargs2024.co.uk

This Privacy Policy adheres to UK directives, and BIARGS takes reasonable care to prevent unauthorised access to personal data. BIARGS may disclose information to contractors for specific services, ensuring their responsibility to maintain confidentiality.

BIARGS respects email privacy, complying with relevant legislation and abstaining from sending unsolicited emails or contacting individuals on behalf of third parties without consent.

You may receive emails related to products/services similar to those previously received from BIARGS, newsletters (for Members), or transactional messages linked to specific transactions. All emails provide an option to unsubscribe.